Guidelines, Ethics & Form
CIVAE 2027 | Submission & Process
CIVAE welcomes proposals presenting theoretical, empirical, and/or practical approaches that align with the Conference topics. The official language of the conference is English; however, authors may submit original proposals in either English or Spanish.
CIVAE 2027 offers two ways to participate, allowing contributors to choose the publication format that best suits their contribution. Contributions can be published either as a full paper in the conference proceedings, published by Adaya Press and assigned an ISBN and an individual DOI, or as an abstract in the CIVAE Book of Abstracts, available on the conference website and assigned an ISBN.
- Conference Access: Access to all virtual sessions, keynote speeches, and scientific forums.
- Certification: Individual authorship certificate and a 20-hour certificate of attendance.
- Publishing: Full paper included in the conference proceedings, published in open access by Adaya Press, with ISBN, ISSN, and an individual DOI.
- Indexing: CIVAE conference proceedings have been indexed in Web of Science since 2020. The 2027 proceedings will be submitted to Web of Science for evaluation and potential indexing, and will be included in DIALNET and other international databases.
- Conference Access: Access to all virtual sessions, keynote speeches, and scientific forums.
- Certification: Individual authorship certificate and a 20-hour certificate of attendance.
- Publishing: Abstract published in the CIVAE Book of Abstracts, available in open access on the CIVAE conference website, with ISBN.
PEER REVIEW & PUBLICATION
Full paper submissions will undergo a double-blind peer review process to ensure scientific quality and academic rigor. Abstract submissions will undergo an editorial review to ensure proper formatting, clarity, and relevance to the conference topics.
Please note that the submission deadline applies to the final version of the selected contribution (Full Paper or Abstract), as the review process is based on the definitive material submitted for publication.
Both publication formats will carry internationally recognized identifiers, supporting their academic visibility.
Important Deadlines 2027
1. Proposal Submission (Full Paper or Abstract)
Note: The Scientific Committee evaluates submissions on a rolling basis. As a result, early submissions will receive feedback and notification prior to the final deadline.
Please consult the detailed guidelines below before completing the submission form. Note: For multi-authored proposals, only the designated corresponding author should handle the submission process.
Submission Guidelines
Option 1. Full Paper (+ Video Presentation)
- Length: 2,000 to 3,000 words, including the abstract, main text, acknowledgments, and references.
- Format: The document must not exceed 6 pages in total, including the title, author details, affiliations, keywords, tables, figures, and references.. [Download Template .docx]
- Structure: Title, author names, affiliations, 150-250 word abstract, 3 to 5 keywords, introduction, main text (methodology, results, and discussion), conclusion, references (APA 7th ed.), and acknowledgments.
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References: APA 7th Edition, with a maximum of 25 references recommended.
AI Disclosure: Authors must disclose the use of generative AI tools. AI does not meet authorship criteria. A brief statement must be included if AI was utilized during the writing process. - Visuals: Authors must hold usage rights. Figures must be correctly cited (author, year, source) with a minimum resolution of 96 dpi.
- Presentation: Accepted contributions will be presented asynchronously through dedicated online forums. Detailed video presentation instructions: HERE.
Option 2. Abstract (+ Poster or Video Presentation)
- Abstract: 300–400 words, followed by 3 to 5 keywords and up to 10 references (APA 7th Edition) in .docx or .odt format. [Download Template .docx]
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References: APA 7th Edition, with up to 10 references recommended.
Ethical Note: Authors maintain full responsibility for content integrity, including any segments assisted by AI tools. - Presentation: Accepted abstracts may be presented asynchronously through dedicated online forums, either as a poster or as a video presentation.
- Poster: A separate .pdf document (single slide, 40 × 30 cm) including the title, authors, affiliation, introduction, methodology/results, and conclusions. [Download Template .pptx] or
- Video Presentation: Detailed instructions for preparing and submitting the video are available HERE.
Publication Ethics and Malpractice Statement
CIVAE 2027 is committed to ensuring high standards of academic and publication integrity across all contributions and publications associated with the conference. In line with this commitment, we follow the COPE (Committee on Publication Ethics) Core Practices. Therefore, all parties (authors, editors, and reviewers) must agree upon standards of expected ethical behavior:
- Authorship & Originality: All submissions must be original. Furthermore, authors must transparently declare any use of AI, as Generative AI tools do not qualify for authorship. In this regard, the organization strictly prohibits plagiarism.
- Peer Review: Full paper submissions undergo a double-blind peer-review process to ensure scientific quality and impartiality. Abstract submissions undergo an editorial review focused on formatting, clarity, and relevance to the conference topics.
- Conflicts of Interest: Authors must disclose any financial or personal relationships that could bias their work.
- Confidentiality: Editors and reviewers shall maintain strict confidentiality regarding all submitted manuscripts and research data.
Submission of Proposals
Please submit your proposal through the CIVAE online submission form. The form is managed through Google Forms and is the preferred submission method.
SUBMIT YOUR PROPOSALSubmission through Google Forms: The online form requires a Google account (Gmail or institutional Google account). This requirement helps ensure the secure and reliable management of submissions.
If you do not have a Google account, you may submit your proposal by email instead. Please send your proposal to civae.arts[at]gmail.com.
If submitting by email
Please include the following information in the email:
- Corresponding author’s full name
- Affiliation and country
- Contribution format (Full Paper + Video Presentation or Abstract + Poster/Video Presentation)
Please attach all the files required for the selected participation option, following the submission guidelines.
Ethical Confirmation
By submitting a proposal, authors confirm that they have read and agree to the Privacy Policy and the Publication Ethics Statement, including the applicable guidelines on the use of generative AI.
Important: If a proposal is accepted, all listed authors must register for the conference. The first author pays the standard registration fee, while each additional author pays the reduced co-author fee. Authorship details provided at the time of submission must be final, as changes to authorship will not be permitted after submission.
Follow-up: If you have not received the corresponding evaluation or notification within the period indicated in the conference guidelines, please contact the CIVAE organizing team at civae.arts[at]gmail.com.
Nature of participation: Participation in CIVAE is academic and/or professional in nature and does not constitute sponsorship, advertising, or commercial promotion. Institutional collaborations, sponsorships, and promotional activities are handled separately and must be agreed upon in advance with the Organizing Committee. Acceptance of a contribution is based solely on the conference’s participation and evaluation criteria and is independent of any commercial or institutional relationship involving its authors.
* If the proposal has multiple authors, only the corresponding author should submit it.