Guidelines, Ethics & Form

CIVAE 2026 | Submission & Process

CIVAE welcomes theoretical, empirical, and/or practical approach proposals that align with the Conference topics. The official language of the conference is English; however, authors can submit original proposals in either English or Spanish under two modalities:

Option 1: Full paper + Video presentation
Option 2: Abstract + Poster

PEER REVIEW & PUBLICATION 

All submissions undergo a double-blind peer review process to ensure scientific quality. In this regard, please note that the deadline applies to the submission of the final content (Full Paper or Abstract + Poster), since the committee evaluates the definitive materials intended for publication. Consequently, Adaya Press (a partner of Web of Science) will publish accepted works in the CIVAE 2026 Digital Book of Proceedings.

 The publication will include ISBN, ISSN, and DOI identifiers to ensure international visibility and indexing.

Important Deadlines 2026

Current Stage:

1. Proposal Submission (Full Content)

February 25, 2026

Note: The Scientific Committee evaluates submissions on a rolling basis. As a result, early submissions will receive feedback and notification prior to the final deadline.

Final Notification of Acceptance: March 2, 2026

Please consult the detailed guidelines below before completing the submission form. Note: For multi-authored proposals, only the designated corresponding author should handle the submission process.

Submission Guidelines

Option 1. Full Paper (+ Video Presentation)

  • Length: 1,500 to 2,500 words (including references and tables).
  • Format: The manuscript must not exceed 5 pages, including title, author details, affiliations, keywords, and references. [Download Template .docx]
  • Structure: Title, author names, affiliations, 150-200 word abstract, 3 to 5 keywords, introduction, main text (methodology, results, and discussion), conclusion, references (APA 7th ed.), and acknowledgments.
  • AI Disclosure: Authors must disclose the use of generative AI tools. AI does not meet authorship criteria. A brief statement must be included if AI was utilized during the writing process.
  • Visuals: Authors must hold usage rights. Figures must be correctly cited (author, year, source) with a minimum resolution of 96 dpi.
  • Presentation: Manuscripts will be presented asynchronously through dedicated forums. Detailed video instructions: HERE.

Option 2. Abstract (+ Poster)

  • Abstract: 250-300 words, 3 to 5 keywords, and references (APA 7th ed.) in .docx or .odt format. [Download Template .docx]
  • Poster: A separate .pdf document (single slide, 40 x 30 cm). Must include title, authors, affiliation, introduction, methodology/results, and conclusions. [Download Template .pptx]
  • Ethical Note: Authors maintain full responsibility for content integrity, including any segments assisted by AI tools.
  • Visuals: All images must meet the 96 dpi resolution standard and be properly cited.
  • Submission: The abstract (.docx) and poster (.pdf) must be submitted as two separate files within the same application.

Publication Ethics and Malpractice Statement

CIVAE 2026 is committed to ensuring the highest standards of integrity in all published proceedings. In line with this commitment, we follow the COPE (Committee on Publication Ethics) Core Practices. Therefore, all parties (authors, editors, and reviewers) must agree upon standards of expected ethical behavior:

  • Authorship & Originality: All submissions must be original. Furthermore, authors must transparently declare any use of AI, as AI tools do not meet authorship criteria. In this regard, the organization strictly prohibits plagiarism.
  • Peer Review: To ensure scientific quality and impartiality, the committee subjects all papers to a double-blind peer-review process. Additionally, reviewers must not use AI to evaluate manuscripts to ensure strict confidentiality.
  • Conflicts of Interest: Authors must disclose any financial or personal relationships that could bias their work.
  • Confidentiality: Editors and reviewers shall maintain strict confidentiality regarding all submitted manuscripts and research data.

Submission of Proposals

Please send your proposal (all required files) to:
civae.arts[at]gmail.com

Required information in your email:

The following details must be explicitly stated in the submission email for the corresponding author:

  • Full Name (Author responsible for correspondence)
  • Affiliation and Country

Ethical Confirmation Statement:

“I confirm that I have read and accept the Privacy Policy and the Publication Ethics Statement (including AI usage policies) of CIVAE 2026.”

*Please copy and paste the statement above into your email to complete your submission.

I confirm that my email includes the corresponding author’s details and the ethical acceptance statement.